Page 4 - Fourways Gardens April 2021

Estate News

The General STaTe of The eSTaTe

Kevin Nicholson – General Manager
Since I joined this wonderful
community in October last year, I have
had the privilege of meeting many
of the Fourways Gardens residents.
I’ve also been thrown in the deep end
with some pretty substantial deliveries
expected of the HOA. These included
the new wave readers, a new length
of road, flash flooding and numerous
other intricacies that are somewhat
unique to FWG – all while managing
the chaos of COVID! We’re all looking
stronger for it and I’m very proud to be here.
Domestic and other staff trends
Please feel free to make comments and suggestions and also to Total number of domestic staff registered: 731 on 650 properties
give me feedback so that we can continue to uphold and improve Total gardening staff: 369 on 329 properties
the value of the estate within which you live, work and play. Total domestic staff registered as live-in: 307 on 275 properties

The Chairman, some of the Board members and I will be available Based on the high number of properties with no registered domestic
every Friday between 16:00 and 17:00 at the Clubhouse. Please staff and the high number of visitor PINs allocated to staff on a Monday
come along, have something to drink, ask your questions and morning in particular, we have assumed that not all staff are registered.
bring your ideas and proposals. We will be monitoring the situation and contacting residents but ask
that all residents take the time to bring their staff through and have
Visitor trends them registered on the system.
The intention
The intention of the visitor Suggestions:
PIN model is to allow 1. All domestic staff travelling by foot/bicycle should be enrolled in the
residents to invite private system and should be using the turnstiles as their primary method of
guests into the estate. It entry into the estate and NOT be issued with PINs.
would appear, however, 2. All medium and long stay (>5 days) contractors should be enrolled
that the system is being on the system.
used to pre-authorise
domestic staff and long-term contractors, giving them access Understanding POPIA
onto the site. This is creating unnecessary pedestrian and traffic One of the drivers for us changing
delays as indicated by the figures below. our Estate Management System was
to prepare for the implementation
Visitors: 10 February to 7 March 2021 of POPIA (Protection of Personal
1. Total number of PINs created: 37 442 Information Act).
2. Total number of PINs used: 27 266
3. More than 50% of the PINs were created by: <20% of the POPIA is a far-reaching piece of legislation covering a number of areas
properties which include:
4. Highest number of PINs used by a single property: 294 1. How the data is stored.
5. Highest repeat visits by a single visitor: 115 2. Is the data used in accordance with the reason for which it was
6. Number of properties with at least one visit per day: 293 collected?
3. Is there an audit log of people accessing the data?
We will be contacting individual homeowners over the coming
days to address possible confusion and any identified issues of The OneSpace access system is based on Microsoft Core and makes
misuse. use of an encrypted database housed in Microsoft’s Azure Cloud data

Fourways Gardens • 2 • April 2021